DMS - Pixel Solutionz

Introduction to Document Management System

A Document Management System (DMS) is a comprehensive solution designed to store, manage, and track electronic documents and digital versions of physical documents in a centralized, secure environment. It simplifies document workflows, enhances collaboration, and ensures that your information is accessible, organized, and secure. Whether you’re managing contracts, invoices, or employee records, a DMS eliminates the challenges of manual document handling, helping businesses save time, reduce costs, and stay compliant with industry regulations.

Key Features of our Document Management System

A robust DMS provides an array of features to streamline document management:

Advanced Search Functionality
Quickly locate files using keywords, metadata, or full-text search.
Centralized Document Repository
Store all your documents in a single, organized location for easy access and management.
Version Control
Track changes to documents, maintain historical versions, and ensure the latest version is always accessible.
Integration with Other Tools
Seamlessly connect with tools like ERP systems.

Mobile Accessibility
Access, review, and share documents anytime, anywhere, on any device.
Audit Trails and Reporting
Maintain compliance with detailed logs of document access, changes, and some activities.
Automated Workflows
Simplify processes like approvals, document routing, and task assignments with automation.
Role-Based Access Control
Manage user permissions to ensure data confidentiality and security.

Paperless Office. Digitally Managed Documents.

Streamline your business process
Manage your documents digitally
Customized approval workflow
Advanced search functionality
Secure file sharing for collaboration

Benefits of Implementing a Document
Management System

A robust DMS provides an array of features to streamline document management:

Improved Efficiency and Productivity
Minimize time spent searching for documents. Automate repetitive tasks to focus on higher-value work.
Enhanced Collaboration
Allow teams to work on the same document simultaneously with real-time updates.
Cost Savings
Reduce costs associated with physical storage, printing, and paper-based processes.
Increased Security
Safeguard sensitive information with advanced security measures and access controls.

Improved Efficiency and Productivity
Minimize time spent searching for documents. Automate repetitive tasks to focus on higher-value work.
Enhanced Collaboration
Allow teams to work on the same document simultaneously with real-time updates.
Cost Savings
Reduce costs associated with physical storage, printing, and paper-based processes.
Environmental Sustainability
Go paperless and contribute to a greener planet.

Statistics That Speak for Themselves

Transform your business with Digital Documents and Automated Workflows - simple and efficient.

90%
reduction in document retrieval time for businesses using DMS
$20,000
saved on an average by organisations using digital documents and storage
50%
reduction on audit preparation time as it improves compliance processes

30%
increase in employee productivity after implementing DMS
10,000
trees annually saved for large enterprises as part of reduction in paper usage

Transform your organisation with our Document Management System and Unleash your Potential.

Get in Touch to Book a Demo TODAY

Frequently Asked Questions

A Document Management System (DMS) is software that helps organizations manage, store, and organize digital documents. It allows for easy access, version control, secure storage, and efficient collaboration on documents.

Common features include:

Document storage and retrieval
Version control and audit trails
User access permissions and role management
Advanced search functionality
Workflow automation
Integration with other software (e.g., ERP, CRM)
Secure encryption and backup solutions

A DMS reduces the time spent searching for documents by organizing files in a central repository with easy-to-use search tools. It also streamlines workflows, enhances collaboration, and ensures access to the latest versions of files, saving time and reducing errors.

Yes, our DMS applications include robust security features such as:

Role-based access control
Encryption of data at rest and in transit
Two-factor authentication (2FA)
Activity logging and audit trails
Regular backups and disaster recovery solutions

Our DMS maintains an audit trail of all changes to a document. Each update is saved as a new version, ensuring you can track modifications, identify contributors, and revert to earlier versions if needed.

Yes, our DMS applications are designed to scale with the growth of your organization. Whether you are a small business or a large enterprise, a DMS can adapt to increasing users, documents, and workflows

Yes, many DMS applications are cloud-based, allowing users to securely access files and collaborate from anywhere using a computer, tablet, or smartphone.

Our DMS can be deployed:

On-premises (installed on your servers)
In the cloud (accessed via the internet)

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Clients' Speak

May I record my thanks and appreciation for a job well done. It took many months of tiring work with updates in images and content. What we see now is visually a strong piece of work.

Darryl Bloud CEO, Apeejay Schools

Quiet satisfied with the work done by them in developing our NGO’s website. We are happy the way the website looks . Also their after services as well as the support extended is good . Quite prompt in delivering help and fixing things the way you want.
Good job Pixel Solutionz !

Ms. Ishitha Mohanka Founder, World of Children School

As we approach the launch of Constromat, my heart is filled with gratitude for the great work you’ve done. Pixel Solutionz has truly been a great partner throughout this journey. First, I want to acknowledge your outstanding team dynamic. Your attentiveness and ability to truly grasp our vision have been instrumental. You understood what we wanted and aimed to deliver what we looked for. What truly impressed me was your proactive approach to feedback. Accepting criticism with open arms and using it to build something stronger is a rare and valuable quality. Your adaptability and responsiveness were phenomenal, constantly exceeding expectations with your timely adjustments. Thank you from the bottom of my heart for your brilliance, dedication, and hard work. I do not doubt that Constromat’s success will have a significant fingerprint from Pixel Solutionz and the amazing team behind it. – Anoushka Kumar
Constromat (Indithrive Infratech)

Anoushka Kumar Constromat (Indithrive Infratech)

I have known and worked with Pixel Solutionz for over 1 year. The team has been successfully managing website and design/ creatives for Bengali Association Singapore (BAS) for over 5+ years. The team has been extremely helpful and responsive to our needs specially in situations where we require frequent updates to websites during Durga Puja.

Even the team is based in India, there was no issues in terms of support. The team is always connected to us via whatsapp and regularly updated us on the progress. We are glad to have the support of Pixel Solutionz.

Raja Chowdhury BAS Singapore

Pixel Solutions are one of our oldest business partners and are associated with us by designing Company’s Annual Reports (as desired by the Company) and also maintaining and updating website of Sarala at regular intervals.

We congratulate the entire Team for their efforts and share our best wishes for them.

Rohit Sarala Group

As a branding and technical marketing professional with over 9 years of experience, I have successfully integrated various teams into my established processes. Pixel Solutionz consistently stands out as my preferred choice, particularly for our engagement in the Apeejay process.

I distinctly recall critical instances when several of our websites experienced downtime; they promptly restored them using our available backups. Sadhan da and his proficient team, notably Surajit, consistently demonstrate prompt and effective actions.

Agnivo De Apeejay Group

Thank you and your lovely team for helping me with the website for my newly launched business. The website is just as per my expectations and very aesthetically done. – (travelwithsusmita.com)

Susmita Mukhopadhyay

Pixel Solutionz did a nice job by designing our site as we wanted and also provided us with great insight on what they believed would help in boosting sales. Their vast expertise and endeavor has been the reason why our organization would recommend Pixel Solutionz to those who are looking for a good company for designing customized website.

Manjeet Ransi

We signed up with Pixel Solutionz for redesigning our e-commerce website. It was really nice working with them. In fact, the final website was much better than what we had asked for. In addition, we also asked them to create a strong digital presence for our brand.

Eco Travels New Zealand

This firm is very creative in their approach and delivered in time on all my projects. The innovation they demonstrated in IOT and Machine Learning is truly commendable.

Pinaki Deb

Best overall IT Solution.

TARA MARINE SYNDICATE PVT LTD

Pixel Solutionz is a professional Web development company with an experienced professional and customer-friendly environment. As a Customer, I am very much happy with their work and support. They always give priority to customer’s satisfaction. It is a fantastic experience to work with them.

Debojyoti Mitra

Sadhan and his team at Pixel Solutionz have done a really great job with our website creation and maintenance. They are very prompt and efficient as well as extremely professional. It has been a pleasure working with them on updates and refurbishing the website. They have always delivered all that we have asked for.

Shalinee Chatterjee

I have been working with Pixel Solutionz for many years now and I am extremely content with their service and response time. Extremely dedicated team with commitment to their ‘word’. I wish them the very best and I look forward too working with them for many of our projects in future as well.

Deeba Irfan Salim

We have used Pixel Solutionz for some considerable time, and during this period they have become our IT support partners. We find them very responsive, professional and also cost-effective. In short, they have delivered for us, and we will continue to work with them into the future.

Jeremy Walters

The team at Pixel Solutionz is simply awesome. Their designers are superb, developers are friendly yet technically sound, and overall, they are blazing fast! Strongly recommended for anyone looking for value-for-money, professional grade service.

B P Bandyopadhyay

Pixel Solutionz is a great experience to work. They are very efficient ,reliable and produce quality work with precision deadline.

Sumantra Mitra CEO, Wikreate ideas

Pixel Solutionz helped me in developing the website of my company. They did a fabulous job. They are very fast and innovative team. May they grow as a very big company.

Ajit Kulkarni Founder, Ecritech Knowledge Solutions

I, on behalf of the entire KMWSC family, would like to appreciate your efforts and sincerity in successfully setting up and managing the KMWSC website and the International Conference website for Anti- Human Trafficking.

Sister Monica Suchiang Director, Kolkata Mary Ward

I am a new customer and I had my corporate website recently developed by them. I am amazed with their approach and execution of the project. It was done purely professional, detail oriented with great quality service and work. Highly recommended company.

Yash Vardhan Darolia CEO, Leonard Exports

“I am amazed with the kind of service and quality that Pixel Solutionz have put in to shape my ecommerce dream. You guys did a great job and highly recommended.”

Issac Sebaduka LAP, California

“My heartiest thanks to our creative team and IT partner PIXEL Solutionz who understood JAIDIP’s sentiment and dedication for TENNIS and for KOLKATA , PIXEL team PORTRAYED them through their creative work.”

Sharmin Mukerjea Chairperson, JMTA

I would like to thank you & your Pixel team for such an amazing contribution demonstrated while working on entire design, development and digital engagement for Pathfinder Group.